Clover Search Works is seeking a Search Operations Coordinator to manage the systems and operations that are essential to our executive search practice. This is a newly created part-time role (15-25 hours per week) where you'll be integrated into all our work—setting up applicant tracking platforms, managing complex scheduling, conducting preliminary candidate research, ensuring quality control, and maintaining the systems that allow our search consultants to focus on building relationships with clients and candidates.

What makes this role special?

You'll be joining a team that believes executive searches are about more than filling positions—they're opportunities to advance equity, strengthen organizations, and support leaders who are working toward thriving communities and a healthier planet. Here's what that means in practice:

Mission-driven work with tangible impact
Every search you support helps facilitate a great match—nonprofits finding leaders who advance their missions, and candidates finding roles where they make real impact. 

A values-based team that walks the talk
We practice the same partnership approach and equity commitments with each other that we bring to client work. You'll be supported and respected as a full member of our team.

Designed for growth
This role will expand as you develop your skills and interests. We're invested in building your capacity and creating pathways for increased responsibility over time.

Flexibility that respects your whole life
While daytime availability is needed for meetings, asynchronous work can be completed on your schedule. We work primarily remotely with in-person team gatherings in Seattle once or twice a month.

Location: Mostly remote, within driving distance of Seattle WA 

Salary range: $30-40/hour DOE; Part Time (15-25 hours per week)

Applications submitted by Tuesday, November 25 will be given full consideration. 

Interviewing is anticipated in December; early applications are strongly encouraged.

Anticipated start date is January 5, 2026

About Clover Search Works

Clover Search Works partners with nonprofit organizations in the Northwest and nationally to manage leadership transitions and recruit executive leaders. Since our founding nearly ten years ago, we have completed 125+ search engagements for organizations working toward thriving, equitable communities and a healthier planet. We specialize in CEO, Executive Director, and Development Director searches, delivering exceptional service through an approach that emphasizes personal relationships with our clients and centers equity in every aspect of our search process and organizational practices. 

The Clover Team

At Clover we believe our greatest asset is our talented and supportive team. All of us share deep nonprofit backgrounds, each bringing unique strengths and areas of expertise. Although we work primarily remotely, our search work is truly collaborative—we partner closely with each other on every search. Our values-based team has cultivated a workplace environment that is flexible, creative, smart, fun, and respectful. We believe this positive, supportive energy—including respect for each other's needs for a full life outside of work—is key to our success.

Commitment to Equity 

At Clover, we center equity and inclusion in all of our searches and work to live those values within our own team as well. Every day in our work we see that leadership reflecting our diverse communities fosters trust, understanding, and responsive decision-making, which leads to stronger and more impactful organizations. We commit to ongoing self- and group-reflection, examination of our biases, and continuous learning to promote equity in the search process.

Position Opportunities

The Search Operations Coordinator is the operational foundation of Clover's search practice, ensuring every search runs smoothly from launch to completion. This role offers the opportunity to work closely with our entire team on mission-driven searches while developing expertise in executive search operations and nonprofit leadership transitions. The work involves both behind-the-scenes systems management and coordination as well as front-facing client and candidate work. 

Essential Duties

Search Operations & Systems Management You'll set up and manage all operational systems for each search, including applicant tracking, client portals, and documentation platforms. You'll maintain search timelines across multiple platforms, post positions, and ensure quality control and consistency across all processes. You'll attend kick-off meetings and other key search committee meetings, and serve as a point of contact for search committee members and candidates with questions about search logistics.

Candidate Research, Outreach & Coordination You'll conduct prospect research to build targeted candidate lists from sources like LinkedIn and organization websites, gather contact information, and maintain tracking systems. Depending on the search, you may also initiate preliminary outreach to prospects and coordinate initial interest conversations. You’ll coordinate all scheduling for clients and candidates, including sending materials and meeting links so everyone has what they need for a stress-free process.

General Operations & Team Support You'll participate in Clover team meetings and provide administrative support to the team including scheduling team meetings and retreats, maintaining templates, supporting client acquisition processes, assisting with website and social media content, and maintaining organized digital filing systems.

Position Structure and Details: 

The Search Operations Coordinator will report to the Finance and Operations Director and will work an estimated 15-25 hours per week, with hours varying based on workload and search activity. Weekday daytime availability is needed to attend client and team meetings and asynchronous work can be completed on your schedule. While we work remotely, the Search Operations Coordinator should expect to attend in-person meetings in the Seattle area approximately twice a month.

The Candidates We Seek

We are looking for candidates who are eager to work with staff and volunteers from nonprofit organizations in support of their missions, and who want to be part of our close-knit, mutually supportive team. Our ideal candidate is looking for a role where they can build and grow their skillset and responsibilities over time. Specifically, we are seeking candidates who:

• Have excellent written and verbal communication skills and a client service orientation

• Value continuous learning and growth, whether that means mastering new technologies, reflecting on processes, or growing from feedback and experience

• Pay careful attention to details and maintain high standards for accuracy and consistency

• Are able to work independently and take initiative, while also knowing when to ask for support

• Can manage multiple priorities and shifting timelines with flexibility and composure

• See equity as central to excellent work and embrace the continuous reflection and learning that commitment requires

Necessary Experience: 

• Experience working in administrative coordination and operations support

• Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar), Zoom, and LinkedIn, with demonstrated ability to learn new platforms quickly. Experience with Asana, applicant tracking systems, or databases is helpful

• Demonstrated experience and skills in organizational and project management

• Experience working in or with nonprofit organizations and/or small businesses, experience supporting hiring process desirable but not required

Compensation and Benefits

This is a part time, W2 position expected to work 15-25 hours a week. The expected salary range is between $30 and $40 an hour, depending on qualifications and experience.   

How to Apply

Online applications only, please no email or paper submissions. You will be asked to upload a cover letter and resume. In your cover letter, please describe how your experience, skills, and goals are a fit with this opportunity. 

Applications received by November 25 will be given full consideration; early applications are strongly encouraged!  All applications will be acknowledged via an email receipt. Consideration will be given to applications as soon as they are received; phone and in-person interviewing is anticipated to begin in early December.  

Questions regarding this opportunity are welcomed and can be directed to:

Eva McMullen, Finance and Operations Director

eva (at) cloversearchworks.com